Exporting PDFs

PDF File

Functional Change: Exporting PDFs from the Workflow
At A Glance:

When you export PDFs from the workflow, they now export as the highest version available.

Applies To:

Prepress Automate, Manage, PDF & Proof

How It Works:

In previous releases, when you exported PDFs from your system, Prepress generated version 1.3 PDFs, using the Acrobat 1.4 library, regardless of the level of the source file.

With Prepress 7, we will now export using the highest possible version. When the exported PDF is created from multiple source files, the highest version is used to export the PDF. So, if you have a file with 1.5 and another with 1.7, and you’ve selected pages from each for export as a single file, the Export task will generate a PDF level 1.7 file for you.

There’s nothing you need to do to make this happen. Prepress automatically detects the version(s) of the PDFs to be exported and uses the appropriate library.

There’s only one downside to exporting more advanced PDFs. When you send them to customers who don’t keep their software up-to-date, they may not be able to open the file. However, they can go to and download and install the current version of Acrobat Reader. Problem solved!

In the example below, you’ll see information for the SOURCE PDF.

A file named HomeCover.pdf was uploaded to the workflow. Look in the Advanced section – see the PDF Version? It’s 1.7, generated by Adobe PDF Library 8.0.

Now let’s go to the next page and look at the properties of an Exported PDF from Prepress 7.0.

The filename remains the same, but notice the title. This was exported from the latest result available, Apogee Preflight. Notice the PDF Version – it’s also 1.7! Before, it would have been PDF Version 1.3.

Why is this Important?

Using a higher PDF version allows you to keep more advanced PDF features, like transparency, in files you export. It means the exported PDF uses the most advanced Adobe Library it can, preserving the features within the file.

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